Philanthropy Coordinator

The Walrus Foundation

Company :  The Walrus Foundation
Location :  Toronto, ON, Canada
Job Type :  Full-time
Job Status :  Permanent
About the Walrus Foundation

The Walrus Foundation is a registered charitable non-profit with an educational mandate to create forums for matters vital to Canadians. The foundation is dedicated to supporting writers, artists, ideas, and thought-provoking conversation. We achieve these goals across multiple platforms, publishing The Walrus magazine—which focuses on Canada and its place in the world—ten times a year in print, tablet, and mobile editions; curating and producing the national series of public Walrus Talks; convening annual sector-based leadership dinners; posting original, high-quality content daily at ; and designing such digital projects as Walrus Ebooks and Walrus TV. The foundation also trains young professionals in media, publishing, and non-profit development.

Job Description

The philanthropy coordinator is a member of a small but dedicated team of fundraising professionals building long-term donor relationships in support of the Walrus Foundation’s educational mandate to foster public debate on matters vital to Canadians.

The philanthropy coordinator plays a key role in stewarding all donors and supporting cultivation and solicitation activities. Under the guidance of the director of development and strategic communications, the coordinator assists with all departmental initiatives such as annual giving campaigns, grant proposal/report writing, donor cultivation, prospecting research, events, and seeking other opportunities for donor engagement.

Cultivation and Solicitation Activities
  • Research and identify prospective foundation funders, major donors, and corporate sponsors
  • Assist with the acquisition of individual, foundation, and government grant revenue by conducting research and writing proposals
  • Provide support for the cultivation and solicitation of major-gift prospects by developing and maintaining tracking systems, providing detailed data entry, and running reports
  • Contribute to the preparation and coordination of fundraising strategies and materials, including customized proposals and information packages for prospects
  • Coordinate direct-mail and annual giving campaigns
Grants and Grants Management
  • Research new funding opportunities
  • Write and edit grants and impact reports
  • Manage the grants application and reporting calendar
  • Manage and maintain grant files to ensure all grant-related correspondences, guidelines, and requirements are documented in the database as well as in other files
Donor Relations, Stewardship, and Gift Processing
  • Draft donor and stewardship correspondences, including cultivation, solicitation, and acknowledgement letters
  • Ensure procedures and standards for timely and accurate acknowledgement of donors are met for every gift
  • Manage record keeping on programmatic activities and achievements for use in reports to stakeholders
  • Ensure accurate listing of all donors to the Walrus Foundation for the purposes of recognition
Fundraising Events
  • Support the management of the annual Walrus gala and three or four smaller fundraising and cultivation events throughout the year
  • Coordinate logistics and sponsorship outreach, solicit in-kind donations, and manage volunteers and collateral
  • Create invitations and manage guest-list preparation and RSVPs
Departmental Administration
  • Provide administrative support for the department, which includes, but is not limited to, drafting correspondences, pledge reminders, gift agreements, briefing documents, and reports; generating mailing lists; and engaging in filing and file management
  • Maintain the Salesforce database for all donor activity to ensure data integrity and also produce reports and extractions
  • Provide administrative support to the board of directors by taking meeting minutes and managing board documents
Education, Skills, and Abilities

  • A bachelor’s degree and formal fundraising-management training
  • A minimum of three years of fundraising experience
  • Experience with Salesforce or other fundraising databases and the ability to work with a database to input, track, and analyze data
  • Exceptional interpersonal, oral, and written communication skills
  • The ability to support several projects at one time with a high degree of efficiency and thorough attention to detail and follow-through
  • The ability to plan, organize, and prioritize work, while handling multiple tasks and interruptions with poise and patience
  • The ability to take initiative and demonstrate a flexible approach in responding to needs as they arise
  • The ability to exercise discretion and tact with sensitive and confidential information and situations
  • The ability to work independently or as a member of the team, with minimal supervision
  • A passion for the work of the Walrus Foundation and a commitment to a career in fundraising
  • Conduct that demonstrates adherence to the AFP standards of professional practice
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